Artificial Intelligence will become the largest outsourcing provider, consuming over 300 million future jobs in human resources alone. There is a more responsible way to outsource specific services without as much negative employment impact, but outsourcing can lead to greater efficiency.
As your companies grow it is likely to spread out geographically to be closer to the customer, materials, or transportation of completed goods, for instance. As your infrastructure reaches a national multi-location influence, it could be time to consolidate ancillary activities and utilize another party to keep your highly trained staff on more important work that you pay them for.
Using specialized companies to handle your tedious corporate printing is cost-effective, allows for faster turnaround, and delivers higher quality without creating a department to maintain and operate associated equipment you no longer have to purchase. Efficiency is competitiveness.
When outsourcing you can face risks and must not be blind to them. Legal issues, security, confidentiality, and control would be the main concerns when outsourcing. Service, flexibility, communication, and quality are also big factors.
Look for companies who have national networks that you can leverage. You want consistency for your brand. Look for a company that will offer an account manager to help set up your print templates, control quality, and LEAESE with you for all needs and solutions.
Match your corporate responsibilities with the third party and their operation. You would not want to partner with a non-sustainable company and jeopardize any “Green Certification” you hold. In keeping with sustainability; invoicing, orders, usage, and inventory should be provided in real-time so you can deliver on realistic deadlines.
Your printer should offer you a full suite of promotional materials to professionalize your office, and staff during corporate events. Product launch packages with tradeshow media and point-of-sale visibility options can help you stand out in a crowded marketplace.
Maximum cost savings require the authority of department officers to implement changes. They need executive support and empowerment. Senior-level executives should lead by example as the savings can be reinvested into other needs for the company. Multiple departments need to cooperate to enhance efforts. Consolidating and centralizing print purchases will also reduce costs. This allows your staff to function on associated activities for their department, not wrestle a printer that is acting up.
Executives should also implement awareness and education processes to involve all staff in print services changes. Departments could be incentivized on new policy applications to drive greater participation with positivity. Sub-sections of departments such as those who make decisions on the budget regarding computers, laptops, mobile devices, or printers should be focused on. Include your graphic designers, publications personnel, and records departments in training to use these services and why.
The largest savings possible is not printing. Minimization of paper use has come a long way. We scan and digitize frequently used forms and files. Minimize document length and pay attention to wasted space on documents. Use “Print Preview” instructions. Do not use multitudes of colour or dense graphics. They use much more toner. Prevent changes before hitting the print button with all of these recommendations.
